CTR Job Opportunity: Statewide Payroll Officer
CTR is seeking qualified candidates for consideration to fill one, full-time (37.5 hours/week) manager position on the Statewide Payroll Team. Under the supervision of the Assistant Comptroller for Payroll & Payments, this position functions as the Statewide Payroll Officer and is responsible for managing the operations of the Statewide Payroll team. This role will require strong leadership qualities, excellent interpersonal and communication skills, superior time management and multitasking abilities and an extensive knowledge of payroll and HR administration, rules and regulations.
VIEW THE DESCRIPTION AND APPLY
Specific Duties
The specific duties of this position include but are not limited to the following:
- Manage and coordinate the operation of the statewide payroll team including HRIS, HR, payroll and payroll accounting including processing, automation, department support, and quality assurance.
- Manage staff in direct department services including garnishment processing, vendor management, Federal grant terminal leave adjustments, payroll refunds and LCM rule
processing. - Manage staff in system services including maintenance and operation of HR/CMS, LCM, MMARS and CIW.
- Support team supervisors in coordination of team activities and engagement.
- Coordinate with Director of Business Partner Engagement to ensure timely communication focused on education and collaboration to all Commonwealth departments.
- Ensure payroll production timelines are met; errors are identified and corrected prior to payroll running.
- Analyze payroll system changes, define business requirements needed to meet Massachusetts’ government needs and compliance with state finance law and all tax and labor requirements; coordinate testing to ensure business requirements are met.
- Ensure Calendar and Fiscal Year End processing is successful and within deadlines; specifically, W-2 iterative processing is completed and reconciled quarterly, W-2s are produced prior to January 31; ACA monthly processing is completed, as scheduled, and 1095-Cs are produced prior to defined deadline; Non-Resident Alien enrollment and processing is completed and 1042s are produced prior to March 15.
- Stay up to date with state government regulations, laws, and policies related to payroll and HR Administration, and ensure compliance in all activities.
- Develop a protocol for regular audits of HR/payroll data to ensure accuracy, timely communication of issues and resolution of discrepancies.
- Generate regular reports on key performance indicators, and payroll metrics, providing insights for decision-making and process improvements.
- Develop and implement control frameworks and procedures to ensure adherence to internal controls and regulatory requirements.
- Regularly assess and improve internal control processes to mitigate risks and enhance the accuracy and integrity of payroll operations.
- Provide training and guidance to team members on compliance, control procedures, and accountability.
- Provide guidance, mentorship, and support to the internal payroll teams, fostering a positive and collaborative work environment.
- Remain current with CTR policies and procedures, read CTR memos, updates, attend annual internal control, risk, and fraud prevention trainings.
- Ability to understand and apply pertinent state/federal laws, rules, and regulations.
- Interact cooperatively and professionally with colleagues at the Comptroller’s Office and other state departments and agencies.
- Ability to work with other team members in a dynamic work environment.
- Excellent communication skills – both verbal and written.
- Ability to be flexible and adapt to process change.
- All employees of CTR may be asked to engage in other administrative or fiscal process assignments on an as needed basis.
Salary Range
$ 120,000 – $ 140,000
This is a management position. Salary is commensurate with experience
Application Process
Interested candidates must submit their materials to [email protected] no later than 5:00 pm, on March 27, 2024. Please include the position title and posting number in the subject line of your submission. Late submissions may be considered solely at the discretion of CTR.
Submissions should include the following:
- a cover letter; and
- resume.
Candidates chosen to advance to a second-round interview will also be required to submit:
- three business writing samples; and
- three professional references.